Quick Answer: How Do You Make A Good Filing System?

What are the 5 basic filing systems?

Five basic filing steps are: Conditioning, Releasing, Indexing and Coding sorting.

1.

Conditioning; Removing all pins, brads, and paper clips; Stapling related papers together;Attaching clippings or items smaller than page-size to a regular sheet of paper with rubber cement or tape..

How do you document effectively?

Effective File ManagementAvoid saving unnecessary documents – Don’t make a habit of saving everything that finds its way to you. … Follow a consistent method for naming your files and folders – For instance, divide a main folder into subfolders for customers, vendors, and co-workers.More items…

What are the three basic filing methods?

The three basic filing methods are alphabetic, numeric, and alphanumeric.

What are the four types of filing systems?

What Are the Various Filing Classification Systems?Alphabetical Topical Filing Systems. … Alphabetical Encyclopedia Filing Systems. … Alphabetical Geographic Filing Systems. … Straight Numeric Filing Systems. … Duplex Numeric Filing Systems. … Chronological Filing Systems. … Alphanumeric Filing Systems.

What are the two main patient filing systems?

Numerical filing systems There are two main systems of filing records numerically: straight numeric and terminal digit.

What are the different filing methods?

There are 5 methods of filing:Filing by Subject/Category.Filing in Alphabetical order.Filing by Numbers/Numerical order.Filing by Places/Geographical order.Filing by Dates/Chronological order.

What is a good filing system?

Simplicity: The filing system should be simple and not too elaborate. … Accessibility: A good filing system should be arranged in such a way that the records are easily available whenever required. The filing system should allow the insertion of additional documents without disturbing the existing order of files.

What is the most common filing system?

Alphabetic filingAlphabetic filing is the most common filing system for less than 5,000 records. Filing by alphabetic order is a system where you arrange files by names of individuals, businesses, institutions, agencies, subjects, topics or geographic locations according to dictionary order.

What is the most common system for filing medical records?

Alphabetic filingAlphabetic filing by name is the oldest, simplest, and most common system. It’s also the one that most doctor offices prefer. Alphabetic filing by name is also known as a direct filing system because the only information necessary for accurate filing and retrieval is the patients name but it has limitations.

How do you organize documents?

Best Practices For Organizing Computer FilesSkip the Desktop. Never ever store files on your Desktop. … Skip Downloads. Don’t let files sit in your Downloads folder. … File things immediately. … Sort everything once a week. … Use descriptive names. … Search is powerful. … Don’t use too many folders. … Stick with it.More items…•

How do you manage files?

These file management tips will help you keep your files accessible:Use the Default Installation Folders for Program Files. … One Place for All Documents. … Create Folders in a Logical Hierarchy. … Nest Folders Within Folders. … Follow the File Naming Conventions. … Be Specific. … File as You Go. … Order Your Files for Your Convenience.More items…